Blog
 | Topic:  student registration

Follow @FinalForms on Twitter

When Is It Time to Switch Online Student Registration Software?

Clay Burnett

Online student registration delivers a number of benefits to school districts of all sizes. Not only does the technology help you simplify the registration process, increase compliance, and unlock additional efficiency gains, but it also reduces your impact on the environment as you use considerably less paper and ink. Beyond that, online student registration platforms can help your district improve school safety and security while reducing errors and saving time.

The benefits of online student registration technology speak for themselves. But not every student registration platform is the same. Picking the wrong platform can expose you to a number of problems—such as frustrated employees, inaccurate data, and more. Let’s take a look at some indications that it might be time to upgrade your student registration management process.

Contine Reading

Here's how 250 schools completed 605,379 COVID-19 health screenings

Clay Burnett

We get it. Reopening plans are tough. There are contingencies upon contingencies. You're faced with requirements, recommendations, and a polarized public. 

We're here to help you set the basic foundation for a process every school will either nail or fail  this Fall. 

They nailed it!

What did 250 school districts do to implement successful health screening plans?


1. They Chose Where and When

Every school is unique. Defining where and when to conduct screenings helps determine the best plan. 

  • Daily Arrival: In-car? Entrances? Homeroom?
  • Extracurricular Activities: In-car? Upon arrival? 
  • Sports: In-car? Alphabetical lineups? Small groups led by coaches?
  • Events and Field Trips: Before boarding the bus? Gate/location entry?

 

2. They Chose the Best Tool

The most successful school leaders choose proven technologies to empower their staffers with mobile technologies to manage student health screenings. 

  • Is it mobile and secure?
  • Is it easy-to-learn and easy-to-use?
  • Can it automate notifications to parents or medical staffers?
  • Can it meet state or local requirements?
  • Can we generate reports?

Schedule a Demo of The COVID-19 Monitoring Tool

 

3. They Established Standards

Providing standards for even the smallest tasks requires less on-the-spot 'thinking'. It may seem crazy, but standards allow your staffers to focus on the big picture rather than minutia. 

  • What questions will we ask?
  • Who do we notify if a student is symptomatic?
  • What are the return-to-learn or return-to-play requirements?
  • Will a daily clearance be enough or will extracurriculars require a second screening?
  • How will we break down our student population into small, manageable groups? Great question, here's how:

FinalForms GroupsFinalForms allows you to create groups from any set of students, and then conduct COVID-19 health screenings. In this example, we show how you may create classes within the 2nd grade at the elementary school. If you prefer to screen students prior to entry, you may create groups consisting of students who enter at a certain point at an assigned time.

FinalForms Sports Teams
In this graphic, we show you how you may break down a sport, football specifically, into smaller groups by class or by coach assignment. 


4. They Educated Staffers, Parents, and Students

Community buy-in is key. The top performing schools had their staffers watch a 3-minute video or attend a webinar so they could efficiently screen students. 

  • How will we train the staff?
  • Can we create an announcement so parents understand the process?
  • Can we make it efficient enough so students don't get frustrated?
  • Can we publish an article so the community understands both our procedures and our concern for public health?

Contine Reading

FinalForms Expands COVID-19 Screening: Flexible, Custom K12 Options

Clay Burnett

 

 

We hear you! You need a flexible health screening tool that helps meet all of your K12 and Athletic needs. We got it!

FinalForms provides the flexibility meet your state, school, or health system specific COVID-19 health screening needs. 

Whether you're reopening full-time, part-time, or in groups, we can help you meet compliance standards while increasing student and staff safety with a minimal investment of time and money. 

We're here to help you prepare for anything!

View the 3-Minute Video!  See the COVID-19 Mobile Health Screening Tool

Contact Us
Learn More, Request Customization, or View a Demo 

Contine Reading

The Athletic Director's COVID-19 Reopening Sports Checklist

Clay Burnett

We get it. New national, state, and local guidelines land on your desk every day. Plus, you can't forget all those other issues. Coaches, communication, concussions, clearances, and compliance...  yeah, they'll all be issues again too.

Before you unlock the gates, be sure that you have the procedures in place to establish evidence-based records providing support for your reopening decisions. Create a plan that includes a centralized database of evidence to help confirm and justify decisions. Because as you know, every decision will be scrutinized and questioned.

Download and print our "Reopening Sports Checklist" to reduce your workload and close lurking loopholes. 


Contine Reading

11 Cost-Saving Benefits of an Online School Management System

Clay Burnett

Many districts still rely on legacy school management systems they’ve been using for decades, often combination of spreadsheets and software to organize and distribute student data. While these systems might work well enough, they leave much to be desired. Tracking down information can be difficult and time-consuming, the process lends itself to human error with illegible handwriting and data-entry mishaps, and the parent experience suffers as families have to fill out the same information over and over again, among other things.

The good news is that—in the age of disruption—new digital school management systems have emerged that largely solve all of these problems.

Contine Reading

10-Point Checklist: AD Readiness Ratings for Fall Sports

Clay Burnett

 

Summer 2020 Update: Also check out our awesome COVID-19 Reopening Sports Checklist which will help guide you through the complicated Phased reopening.

 

As an athletic director, your list of demands, responsibilities, and requirements is never-ending. You must serve your support system from top to bottom, from incoming athletes and their parents all the way up to your superintendent. The time commitment and communication requirements are daunting, but every year you do it. And, education-based athletics will continue to thrive based on herculean efforts of people like you.

Contine Reading

How to Reduce Risk When Hiring High School Coaches

Clay Burnett

One of the primary responsibilities of an athletic director is hiring coaches. But finding qualified coaches can be difficult—especially for sports like bowling, lacrosse, and cheerleading.

Being a coach is an important job that comes with public pressures and very little pay. Finding the right person can be tough, but it’s worth the effort.

Contine Reading

Schools use FinalForms to send 4.5M emails in March

FinalForms Media

While your staffers may think "forms" when they hear FinalForms, our stats tell us there is an even more popular use for our online registration system: email communication. Staying connected with staff, parents, and students can be an uphill battle. However, in the midst of the current COVID-19 pandemic, email communication is a critical lifeline. Staffers relied on FinalForms' uninterrupted, zero-delay service to send 4.5 million emails last month. 

Contine Reading

Enrollment Redefined: More Time Saving, Less Time Wasting

Clay Burnett

Our team is proud to announce that we've completely revamped our new student enrollment features.

Based on first-hand interaction with customers, we've confirmed that managing new student enrollment is one of the most critical, and potentially stressful, jobs in the school district.

While FinalForms streamlines the parent experience, especially for those with many children, there is a lot more work to do for administrators. The central office staff may need to review student information and decide whether to enroll the student, while building staff must ensure specific student information gets to the right reports and the right hands at the right time. Collecting the right information, determining enrollment statuses, and pleasing time-crunched parents can really create nightmares for your most valuable staffers. Don't worry, we're here to help!

The "Why" Behind the Update...

We listened to your feedback and guidance. Thanks to your insight, we added features and options that truly help your administration save time and eliminate hundreds of headaches and phone calls. 

For your staff:

  1. Approve enrollments before they are included in your student database
  2. Customize enrollment statuses such as JVS, N, R, O, etc. 
  3. Review RCards with critical enrollment information such as IEPs, District of Residence, and more
  4. Track enrollment history throughout a student's time at your district
  5. View enrollment statuses to be relative to specific school years
  6. Configure school choice options 
  7. Start services immediately for students requiring attention at kindergarten screening

For your parents:

  1. Reduced workload first-time applicant parents
  2. Upload required documentation

Intro to Enrollment Records

Many administrators use our academic, athletic, and medical screens to use lists, statuses, and email options. Now, we've added an additional 'enrollment' screen allowing your registrars to view lists, review forms, email parents, and enroll students. Beyond that, administrators may modify enrollment statuses when it's necessary to withdraw, transfer, or archive a student.

Learn more!
Join an Upcoming Webinar


10:00am // 30-minute session
Select ONE date: 3/2, 3/3, 3/4, 3/5, 3/6

2:00pm // 30-minute Session
Select ONE date: 3/2, 3/3, 3/4, 3/5, 3/6

Need a quick person-to-person consultation?
Contact Us for an 1-on-1 session

 

Contine Reading

7 Ways to Improve the Student Enrollment Process for Parents

Clay Burnett

Traditionally, the student enrollment process has frustrated parents—particularly if they have several kids.

Parents must fill out a seemingly never-ending pile of forms and jump through hoops just to enroll their kids in school, ensure they’re eligible to play sports, and give them permission to leave school grounds on field trips, among other things. 

Some of these forms are time-sensitive which presents another challenge. Fingers crossed that the parent knows that the relevant form is required and turns it in on time, otherwise their child might not be eligible to participate in a certain program or—even worse for the district—the child goes on a school trip and the parents have no idea where their child is.

Activities that require payments can be especially tricky. Parents often have to trust their kids to keep track of paper checks and hand them in to the appropriate school administrator, which can be a tall order.

Contine Reading