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 | Topic:  student registration

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The Athletic Director's COVID-19 Reopening Sports Checklist

Clay Burnett

We get it. New national, state, and local guidelines land on your desk every day. Plus, you can't forget all those other issues. Coaches, communication, concussions, clearances, and compliance...  yeah, they'll all be issues again too.

Before you unlock the gates, be sure that you have the procedures in place to establish evidence-based records providing support for your reopening decisions. Create a plan that includes a centralized database of evidence to help confirm and justify decisions. Because as you know, every decision will be scrutinized and questioned.

Download and print our "Reopening Sports Checklist" to reduce your workload and close lurking loopholes. 


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11 Cost-Saving Benefits of an Online School Management System

Clay Burnett

Many districts still rely on legacy school management systems they’ve been using for decades, often combination of spreadsheets and software to organize and distribute student data. While these systems might work well enough, they leave much to be desired. Tracking down information can be difficult and time-consuming, the process lends itself to human error with illegible handwriting and data-entry mishaps, and the parent experience suffers as families have to fill out the same information over and over again, among other things.

The good news is that—in the age of disruption—new digital school management systems have emerged that largely solve all of these problems.

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10-Point Checklist: AD Readiness Ratings for Fall Sports

Clay Burnett

 

Summer 2020 Update: Also check out our awesome COVID-19 Reopening Sports Checklist which will help guide you through the complicated Phased reopening.

 

As an athletic director, your list of demands, responsibilities, and requirements is never-ending. You must serve your support system from top to bottom, from incoming athletes and their parents all the way up to your superintendent. The time commitment and communication requirements are daunting, but every year you do it. And, education-based athletics will continue to thrive based on herculean efforts of people like you.

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How to Reduce Risk When Hiring High School Coaches

Clay Burnett

One of the primary responsibilities of an athletic director is hiring coaches. But finding qualified coaches can be difficult—especially for sports like bowling, lacrosse, and cheerleading.

Being a coach is an important job that comes with public pressures and very little pay. Finding the right person can be tough, but it’s worth the effort.

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Schools use FinalForms to send 4.5M emails in March

FinalForms Media

While your staffers may think "forms" when they hear FinalForms, our stats tell us there is an even more popular use for our online registration system: email communication. Staying connected with staff, parents, and students can be an uphill battle. However, in the midst of the current COVID-19 pandemic, email communication is a critical lifeline. Staffers relied on FinalForms' uninterrupted, zero-delay service to send 4.5 million emails last month. 

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Enrollment Redefined: More Time Saving, Less Time Wasting

Clay Burnett

Our team is proud to announce that we've completely revamped our new student enrollment features.

Based on first-hand interaction with customers, we've confirmed that managing new student enrollment is one of the most critical, and potentially stressful, jobs in the school district.

While FinalForms streamlines the parent experience, especially for those with many children, there is a lot more work to do for administrators. The central office staff may need to review student information and decide whether to enroll the student, while building staff must ensure specific student information gets to the right reports and the right hands at the right time. Collecting the right information, determining enrollment statuses, and pleasing time-crunched parents can really create nightmares for your most valuable staffers. Don't worry, we're here to help!

The "Why" Behind the Update...

We listened to your feedback and guidance. Thanks to your insight, we added features and options that truly help your administration save time and eliminate hundreds of headaches and phone calls. 

For your staff:

  1. Approve enrollments before they are included in your student database
  2. Customize enrollment statuses such as JVS, N, R, O, etc. 
  3. Review RCards with critical enrollment information such as IEPs, District of Residence, and more
  4. Track enrollment history throughout a student's time at your district
  5. View enrollment statuses to be relative to specific school years
  6. Configure school choice options 
  7. Start services immediately for students requiring attention at kindergarten screening

For your parents:

  1. Reduced workload first-time applicant parents
  2. Upload required documentation

Intro to Enrollment Records

Many administrators use our academic, athletic, and medical screens to use lists, statuses, and email options. Now, we've added an additional 'enrollment' screen allowing your registrars to view lists, review forms, email parents, and enroll students. Beyond that, administrators may modify enrollment statuses when it's necessary to withdraw, transfer, or archive a student.

Learn more!
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7 Ways to Improve the Student Enrollment Process for Parents

Clay Burnett

Traditionally, the student enrollment process has frustrated parents—particularly if they have several kids.

Parents must fill out a seemingly never-ending pile of forms and jump through hoops just to enroll their kids in school, ensure they’re eligible to play sports, and give them permission to leave school grounds on field trips, among other things. 

Some of these forms are time-sensitive which presents another challenge. Fingers crossed that the parent knows that the relevant form is required and turns it in on time, otherwise their child might not be eligible to participate in a certain program or—even worse for the district—the child goes on a school trip and the parents have no idea where their child is.

Activities that require payments can be especially tricky. Parents often have to trust their kids to keep track of paper checks and hand them in to the appropriate school administrator, which can be a tall order.

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