Many districts still rely on legacy school management systems they’ve been using for decades, often combination of spreadsheets and software to organize and distribute student data. While these systems might work well enough, they leave much to be desired. Tracking down information can be difficult and time-consuming, the process lends itself to human error with illegible handwriting and data-entry mishaps, and the parent experience suffers as families have to fill out the same information over and over again, among other things.
The good news is that—in the age of disruption—new digital school management systems have emerged that largely solve all of these problems.
As an IT director for a school district, you have a lot on your plate. You play a critical role in ensuring a strong educational experience for students, and it’s easy to get caught up in the day to day. Refocusing on your professional development can keep you sharp, while helping you deliver more value to taxpayers and prove you’re committed to being the best IT director you can be.
Our team is proud to announce that we've completely revamped our new student enrollment features.
Based on first-hand interaction with customers, we've confirmed that managing new student enrollment is one of the most critical, and potentially stressful, jobs in the school district.
While FinalForms streamlines the parent experience, especially for those with many children, there is a lot more work to do for administrators. The central office staff may need to review student information and decide whether to enroll the student, while building staff must ensure specific student information gets to the right reports and the right hands at the right time. Collecting the right information, determining enrollment statuses, and pleasing time-crunched parents can really create nightmares for your most valuable staffers. Don't worry, we're here to help!
The "Why" Behind the Update...
We listened to your feedback and guidance. Thanks to your insight, we added features and options that truly help your administration save time and eliminate hundreds of headaches and phone calls.
For your staff:
Approve enrollments before they are included in your student database
Customize enrollment statuses such as JVS, N, R, O, etc.
Review RCards with critical enrollment information such as IEPs, District of Residence, and more
Track enrollment history throughout a student's time at your district
View enrollment statuses to be relative to specific school years
Configure school choice options
Start services immediately for students requiring attention at kindergarten screening
For your parents:
Reduced workload first-time applicant parents
Upload required documentation
Intro to Enrollment Records
Many administrators use our academic, athletic, and medical screens to use lists, statuses, and email options. Now, we've added an additional 'enrollment' screen allowing your registrars to view lists, review forms, email parents, and enroll students. Beyond that, administrators may modify enrollment statuses when it's necessary to withdraw, transfer, or archive a student.
Traditionally, the student enrollment process has frustrated parents—particularly if they have several kids.
Parents must fill out a seemingly never-ending pile of forms and jump through hoops just to enroll their kids in school, ensure they’re eligible to play sports, and give them permission to leave school grounds on field trips, among other things.
Some of these forms are time-sensitive which presents another challenge. Fingers crossed that the parent knows that the relevant form is required and turns it in on time, otherwise their child might not be eligible to participate in a certain program or—even worse for the district—the child goes on a school trip and the parents have no idea where their child is.
Activities that require payments can be especially tricky. Parents often have to trust their kids to keep track of paper checks and hand them in to the appropriate school administrator, which can be a tall order.
In our smartphone-powered world, many schools are still relying on an abundance of paper forms to manage their operations. Paper forms may get the job done, but they create inefficiencies, aren’t convenient, and can get misplaced, lost, or stolen.
Online school forms are the better way forward. Not only do they meet parent, student, and staff expectations, but they also deliver a tremendous number of benefits.
Need some more convincing? Let’s take a look at seven reasons to move from paper to online school forms today.