Online student registration delivers a number of benefits to school districts of all sizes. Not only does the technology help you simplify the registration process, increase compliance, and unlock additional efficiency gains, but it also reduces your impact on the environment as you use considerably less paper and ink. Beyond that, online student registration platforms can help your district improve school safety and security while reducing errors and saving time.
The benefits of online student registration technology speak for themselves. But not every student registration platform is the same. Picking the wrong platform can expose you to a number of problems—such as frustrated employees, inaccurate data, and more. Let’s take a look at some indications that it might be time to upgrade your student registration management process.
Health and safety play an essential role in ensuring a secure educational environment and a productive learning experience. When health and safety are lacking, it’s pretty much impossible to learn. That’s why all districts need to make health and safety a top priority.
We get it. Reopening plans are tough. There are contingencies upon contingencies. You're faced with requirements, recommendations, and a polarized public.
We're here to help you set the basic foundation for a process every school will either nail or fail this Fall.
They nailed it!
What did 250 school districts do to implement successful health screening plans?
1. They Chose Where and When
Every school is unique. Defining where and when to conduct screenings helps determine the best plan.
Daily Arrival: In-car? Entrances? Homeroom?
Extracurricular Activities: In-car? Upon arrival?
Sports: In-car? Alphabetical lineups? Small groups led by coaches?
Events and Field Trips: Before boarding the bus? Gate/location entry?
2. They Chose the Best Tool
The most successful school leaders choose proven technologies to empower their staffers with mobile technologies to manage student health screenings.
Is it mobile and secure?
Is it easy-to-learn and easy-to-use?
Can it automate notifications to parents or medical staffers?
Can it meet state or local requirements?
Can we generate reports?
3. They Established Standards
Providing standards for even the smallest tasks requires less on-the-spot 'thinking'. It may seem crazy, but standards allow your staffers to focus on the big picture rather than minutia.
What questions will we ask?
Who do we notify if a student is symptomatic?
What are the return-to-learn or return-to-play requirements?
Will a daily clearance be enough or will extracurriculars require a second screening?
How will we break down our student population into small, manageable groups? Great question, here's how:
FinalForms allows you to create groups from any set of students, and then conduct COVID-19 health screenings. In this example, we show how you may create classes within the 2nd grade at the elementary school. If you prefer to screen students prior to entry, you may create groups consisting of students who enter at a certain point at an assigned time.
In this graphic, we show you how you may break down a sport, football specifically, into smaller groups by class or by coach assignment.
We get it. New national, state, and local guidelines land on your desk every day. Plus, you can't forget all those other issues. Coaches, communication, concussions, clearances, and compliance... yeah, they'll all be issues again too.
Before you unlock the gates, be sure that you have the procedures in place to establish evidence-based records providing support for your reopening decisions. Create a plan that includes a centralized database of evidence to help confirm and justify decisions. Because as you know, every decision will be scrutinized and questioned.
Superintendents, technology directors, and athletic directors awake each morning to a new batch of news from federal, state, and local resources. The news can range from regulations to recommendations surrounding the health and safety of their students, athletes, and communities. At the same time, these school district leaders receive both praise and pressure from their stakeholders.
According to the National School Board Association ("NSBA"), school district leaders should first follow guidance from state educational agencies and public health departments. After ensuring a school district is in compliance with federal, state, and local health protocols, school boards must face the challenge of preparing for both an outbreak and a reopening.
Unfortunately, time is a limited resource. School district leaders must adapt quickly using trusted resources and tools to help increase compliance with policies and procedures in order to create a safe school.
FinalForms helps leaders meet the snowballing administrative demands of COVID-19.
Athletic programs deliver a ton of upsides to communities. They teach the importance of teamwork and hard work, they build camaraderie, and they can even bring an entire community together.
Unfortunately, for a variety of reasons—such as selfish and aggressive parents, coaches that show favoritism, and donor and booster club influences—student athletics can have a dark underbelly. In this blog post, we’ll take a quick look at why bureaucracy happens and provide six tips athletic directors can use for dealing with politics in high school athletics.
Athletic directors are responsible for creating and protecting a safe and educational sports experience across their districts.
To do this, they need to make sure that authorized students (i.e., those who have submitted all of their forms) are allowed to participate. And at the same time, they need to ensure unauthorized students (i.e., students who haven’t submitted forms, have medical conditions, or have recently suffered a concussion) are not allowed to participate.
With many moving parts in the average sports program, it can be difficult to stay on top of everything.
Here are some of the more common mistakes districts make with respect to athletic clearance forms—and how you can fix them.
Many districts still rely on legacy school management systems they’ve been using for decades, often combination of spreadsheets and software to organize and distribute student data. While these systems might work well enough, they leave much to be desired. Tracking down information can be difficult and time-consuming, the process lends itself to human error with illegible handwriting and data-entry mishaps, and the parent experience suffers as families have to fill out the same information over and over again, among other things.
The good news is that—in the age of disruption—new digital school management systems have emerged that largely solve all of these problems.