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Traditionally, the student enrollment process has frustrated parents—particularly if they have several kids.

Parents must fill out a seemingly never-ending pile of forms and jump through hoops just to enroll their kids in school, ensure they’re eligible to play sports, and give them permission to leave school grounds on field trips, among other things. 

Some of these forms are time-sensitive which presents another challenge. Fingers crossed that the parent knows that the relevant form is required and turns it in on time, otherwise their child might not be eligible to participate in a certain program or—even worse for the district—the child goes on a school trip and the parents have no idea where their child is.

Activities that require payments can be especially tricky. Parents often have to trust their kids to keep track of paper checks and hand them in to the appropriate school administrator, which can be a tall order.

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You’ve decided to invest in athletic director software, but you know you can’t just buy any old solution and expect incredible results. As with anything else, you need to do your due diligence and research your options in order to pinpoint a vendor that meets your criteria and needs most effectively.

As you begin your search for the best athletic director software, here are seven questions you should ask to narrow down your options.

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FinalForms is proud to offer the new version of the pre-participation physical evaluation (PPE) 2020-21 to our Ohio and Indiana customers.

Is your state athletic association updating PPE requirements? Contact us and we'll help you achieve 100% compliance.

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In our smartphone-powered world, many schools are still relying on an abundance of paper forms to manage their operations. Paper forms may get the job done, but they create inefficiencies, aren’t convenient, and can get misplaced, lost, or stolen.

Online school forms are the better way forward. Not only do they meet parent, student, and staff expectations, but they also deliver a tremendous number of benefits.

Need some more convincing? Let’s take a look at seven reasons to move from paper to online school forms today.

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Athletic directors know full well how tricky it can be to get the signatures needed from students, parents, physicians, and staff on high school athletic physical forms.

When you rely on paper forms only, additional challenges arise, such as illegible handwriting, misplaced files, and a time-exhaustive data-entry process to transfer the information over to your student information system.

Students can’t participate in sports activities until their physical forms are turned in. To improve the student-athlete experience and ensure that all students who want to play sports are eligible, districts need to do everything they can to optimize the form distribution and collection processes.

With that in mind, here are some tips to enhance those processes and, as a result, ensure a higher percentage of students are eligible for sports when the season begins:

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If you’re like many athletic directors, you probably spend more time every day than you’d like managing endless paperwork, tracking down students, and parents to get signatures, and reconciling incomplete or incorrect data.

Investing in a modern student-athlete management system can address many of these frustrating daily struggles. In fact, with the right technology, you can also make it easier to keep parents  informed, while increasing the likelihood that athletes meet eligibility requirements and are healthy enough to play—not to mention reducing medical, legal, PR, and insurance risks for your school and district.

Here’s how a student-athlete management system does all those things:

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What Is the National Athletic Directors Conference?

The NADC is America’s premier annual conference for interscholastic sports administrators. This year, more than 2,000 ADs are expected to attend the event on Dec. 13–17, 2019, at the Gaylord National Resort & Convention Center in National Harbor, Maryland.

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What is your definition of registration? Is it tossing papers in a stack? Or, is it a process including collection, verification, and distribution? Historically, “registration” has been associated with completion of paperwork or online forms. But registration has evolved. Athletic Administrators must collect accurate information using a single system for parents, students, and staff; then ensure data rests in the right hands before a deadline or, worse, an emergency.

Do these changing demands require re-thinking registration?

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We are sensitive to all security and privacy concerns. In fact, security and privacy are our top priorities in providing our services to thousands of school districts throughout the United States. We are often asked if our service is subject to any federal privacy laws.  Keep reading to learn how federal privacy laws apply to FinalForms.

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We often receive the following question from district administrators, assistants, and secretaries:

"Do you have any suggestions to drive parent and student action based on your experience with so many districts?"

Excellent question! We understand the dilemma. School districts and athletic departments need specific information to ensure compliance with district policies. Even more important, this information may be used to ensure student safety throughout the day, on trips, and in extracurricular activities. The problem is: Parents are busy and might not realize just how easy it is to complete online forms.

We’re here to help!

We believe there are 3 steps to 100% form completion:

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