Time: 3:00Your season is going well. Your coaches are fired up about the postseason. This is surely going to be a banner year for your athletic program. But wait… what if… a coach has a medical incident, a parent questions staff conduct, or the state inquires about your compliance with a recent regulation?
- Do you have forms in place that distribute medical information to the right hands at the right time?
- Do you have a time-stamped paper trail of staff signatures on key departmental documents?
- Do you have proof-positive compliance with state regulations?
Here are a 6 reasons why Athletic Administrators tell us that they're using coach forms every year:
1. Liability and Legal Protection
Athletic departments deal with activities that carry inherent risks every day. Having staff sign forms, such as liability waivers, releases, and assumption of risk agreements, can help protect the department from legal liabilities in case of accidents or injuries.
2. Compliance with Regulations
Many athletic departments are subject to various regulations, including those state, district, or department requirements related to safety, health, and student-athlete welfare. Having staff sign forms ensures that they are aware of and agree to comply with these regulations.
3. Emergency Contacts and Medical Information
Emergency medical forms, including contacts and medical conditions, are often part of the paperwork that staff members must complete. This information is crucial for the department to have on hand in case of injuries or other emergencies.
4. Code of Conduct and Ethics
Some forms may include codes of conduct or ethical guidelines that staff members must agree to follow. This helps maintain a positive and respectful environment within the athletic department.
5. Compliance Governing Requirements and Policies
Athletic departments are typically members of state athletic associations, which may have specific policies and requirements for coaches, parents, and athletes. Signing forms helps ensure that coaches are aware of and agree to comply with these policies.
6. Record-Keeping and Documentation
Having signed forms on file is crucial for record-keeping and documentation purposes. It provides a clear record of agreements, consents, and acknowledgments, which can be useful in case of disputes or audits.
In summary, having your coaching staff sign forms is a standard practice in athletic departments to ensure legal compliance, protect against liabilities, maintain a safe and organized environment, and establish clear expectations and guidelines for staff behavior and responsibilities.
To learn more about which forms to require of your coaches, Download our eBook, 21 Forms Your Coaches Should Sign Every Year.
FinalForms can build your coach forms in just two weeks. Contact us to help you prepare for next season.