We often receive the following question from district administrators, assistants, and secretaries:
"Do you have any suggestions to drive parent and student action based on your experience with so many districts?"
Excellent question! We understand the dilemma. School districts and athletic departments need specific information to ensure compliance with district policies. Even more important, this information may be used to ensure student safety throughout the day, on trips, and in extracurricular activities. The problem is: Parents are busy and might not realize just how easy it is to complete online forms.
We’re here to help!
We believe there are 3 steps to 100% form completion:
The FinalForms Scholarship, awarded by WSSAAA, provides financial assistance to first-year athletic administrators for the WSSAAA Annual Conference. FinalForms puts forth funds to allow WSSAAA to select 5 athletic administrators attend the conference or participate in NIAAA leadership training courses.
“We consider it an honor to provide the scholarship. FinalForms’ core values revolve around improving education-based athletics,” states Steve Frucci, “By helping these ADs gain education and exposure to best practices, we’re helping to raise the bar.”
“As a first-year Athletic Director, I have been seeking different opportunities to gain Professional Development experiences. The WSSAAA Conference is just one great way for me to learn and make important contacts and connections,” says last year’s recipient Kristin DiJosie of Lakewood High School, “As a result of earning this scholarship, I was able to enroll in a leadership course that counts for credit toward my Certified Athletic Administrator credentials.”
The Quisenberry Service Award, awarded by the Ohio Senate, recognizes special contributions, leadership and service to interscholastic athletics in Ohio as well as the local and state level. It is presented to an individual from outside the profession of athletic administration who has made powerful improvements and offered quality service to interscholastic athletes.
“It’s truly fulfilling to receive the honor. The recognition of FinalForms’ impact on education-based athletics is an unprecedented distinction for our team, product and service,” claims Burnett, “Our commitment to school district compliance and student safety, as well as the integrity of our staff supports our offering, which drives industry standards in education technology.”
Burnett has led the explosive growth of FinalForms while setting new industry standards, annually doubling revenues, and maintaining a flawless client retention record. Today he's fulfilling his vision of building a team, designing a product, and providing a service that dramatically improves both education and athletics.
“You have striven to better the world around you, and your intuitiveness and integrity has earned you the esteem of all who know you. We are certain that you will continue to put forth the same unwavering commitment to excellence for which you have become known, and your accomplishments will encourage your fellow citizens to join together and enact improvement not only for our state’s prosperity but also for the advancement of tomorrow’s leaders,” wrote Senator Larry Obhof, President of the Ohio Senate.
Burnett accepted the award at the Northeast Ohio Interscholastic Athletic Administration Association awards banquet in April.
Photo: Left: Clay Burnett; Right: Kevin Leigh, Athletic Director, Padua Franciscan High School.
Security and compliance are shared responsibilities between AWS, FinalForms, and the School District (Customer). This model helps relieve FinalForms’ operational burden as AWS operates, manages and controls the components from the host operating system and virtualization layer down to the physical security of the facilities in which the service operates. In turn, FinalForms has responsibility and management of the operating system (including updates and security patches), other associated application software as well as the configuration of the AWS provided security group firewall. As shown in the chart below, this differentiation of responsibility is commonly referred to as Security “of” the Cloud versus Security “in” the Cloud. FinalForms carefully considers the services provisioned as responsibilities vary depending on the nature of the services, the integration of those services into the IT environment, and applicable laws and regulations. The Shared Responsibility Model is designed to provide FinalForms with flexibility and control over technology and the School District with flexibility and control over authorized user access.
There is no FERPA certification for a service provider such as FinalForms. In order to meet the FERPA requirements applicable to our operating model, FinalForms aligns our FERPA risk management program, detailed below.
The FinalForms–ProgressBook certification and integration processes are 100% complete meaning school districts throughout Ohio can now integrate two of their most crucial applications: FinalForms and ProgressBook. The integration connects FinalForms’ premier data collection, verification, and distribution system with Software Answers’ robust ProgressBook Student Information System (SIS).
We love questions. A curious prospect often turns into a content customer. Whether you’re shaking hands at a conference or sitting for a complete product demonstration, your time with each potential service provider is limited. The best way to maximize these meetings is to be prepared.
Students lose stuff. They actually lose lots of stuff. And, more often than not, they shrug responsibility and evade penalty. And, every year, it costs athletic departments a mind-boggling amount of time and money to restock the equipment room.
Each year more than 2,000 Athletic Directors descend upon a premier host city to take courses, participate in workshops, earn certification, and visit exhibitors. This year, that city is San Antonio, and the educational opportunities are better than ever.
“One of the most important things Athletic Directors can do is join and participate in their State and National Associations,” claims Bruce Brown, OIAAA Executive Director. “The Annual Conference provides ADs with the opportunity to gain perspective on leadership in the evolving landscape of education-based athletics.”
Here are just a few of the many workshop offerings:
Mentoring Coaches for Their Personal Growth
Increasing Student Participation and Retention
Why Encourage Multi-Sport Participation?
… and a few key courses for every Athletic Director:
When Cross Country Coach Clay Burnett, now CEO, signed the first 12 schools in 2012, he wasn’t thinking exponential growth; he was attempting to solve simple problems.
Now the FinalForms team, comprised of 20+, serves 1,200+ schools in 16 states. FinalForms solves an extraordinary number of problems by understanding needs and deploying data management solutions. Features include automated options to manage parent communication, coach certification, and athlete eligibility as well as specialized solutions for attendance, inventory, and urgent mental health notifications.
“The core vision of FinalForms remains helping our schools collect, verify, and distribute data to guarantee compliance and increase safety,” states Burnett. “We keep things simple and solve the problems that plague every athletic department.”
FinalForms is actively expanding the team by adding ambassadors and salespeople in strategic markets. “It’s all about the people,” claims Burnett. “From a coach’s perspective, we’re assembling a dream team.” The ever-expanding team expects to follow a rapid growth trajectory for years to come.
“We’re proud to be first on board in North Carolina. FinalForms delivers a unique set of features and services previously unavailable in our market,” says Jamie Lee, Athletic Director at Cleveland High School in Johnston County, North Carolina.
1,000 schools and 5 new states may be the story right now, but stay tuned… breaking news is the norm for FinalForms.
The FinalForms Team understands what schools need when they ask for new features. While past payment features covered the basic need to process online payments, there was a level of service that remained out-of-reach.
The most recent round of Summer 2018 updates includes 7 major updates that transform FinalForms into a full service online payment system:
Multi-School Family Caps
Partial Payment Status for Payment Plans
External Payment Mode for Checks and Cash
Billing for Missing Equipment
Improved Receipts for Parents
Julie Renner, Director of Operations, validated the Sales Team reports and Client requests for improvements. “In my 23 years as an educator, payment plans were always a headache. I knew FinalForms could help.” Renner coordinated with the Development Team to plot the plan for optimization. The enhancements are scheduled for delivery in July 2018.