FinalForms Blog

Our team is proud to announce that we've completely revamped our new student enrollment features.

Based on first-hand interaction with customers, we've confirmed that managing new student enrollment is one of the most critical, and potentially stressful, jobs in the school district.

While FinalForms streamlines the parent experience, especially for those with many children, there is a lot more work to do for administrators. The central office staff may need to review student information and decide whether to enroll the student, while building staff must ensure specific student information gets to the right reports and the right hands at the right time. Collecting the right information, determining enrollment statuses, and pleasing time-crunched parents can really create nightmares for your most valuable staffers. Don't worry, we're here to help!

The "Why" Behind the Update...

We listened to your feedback and guidance. Thanks to your insight, we added features and options that truly help your administration save time and eliminate hundreds of headaches and phone calls. 

For your staff:

1. Approve enrollments before they are included in your student database
2. Customize enrollment statuses such as JVS, N, R, O, etc. 
3. Review RCards with critical enrollment information such as IEPs, District of Residence, and more
4. Track enrollment history throughout a student's time at your district
5. View enrollment statuses to be relative to specific school years
6. Configure school choice options 
7. Start services immediately for students requiring attention at kindergarten screening

For your parents:

1. Reduced workload first-time applicant parents
2. Upload required documentation
   
   

Intro to Enrollment Records

Many administrators use our academic, athletic, and medical screens to use lists, statuses, and email options. Now, we've added an additional 'enrollment' screen allowing your registrars to view lists, review forms, email parents, and enroll students. Beyond that, administrators may modify enrollment statuses when it's necessary to withdraw, transfer, or archive a student.

Learn more!
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Partnering with the right online school forms provider can transform your district, bringing more efficiency to your processes while making it easier to achieve 100 percent form compliance and reduce liabilities.

Traditionally, the student enrollment process has frustrated parents—particularly if they have several kids.

Parents must fill out a seemingly never-ending pile of forms and jump through hoops just to enroll their kids in school, ensure they’re eligible to play sports, and give them permission to leave school grounds on field trips, among other things. 

Some of these forms are time-sensitive which presents another challenge. Fingers crossed that the parent knows that the relevant form is required and turns it in on time, otherwise their child might not be eligible to participate in a certain program or—even worse for the district—the child goes on a school trip and the parents have no idea where their child is.

Activities that require payments can be especially tricky. Parents often have to trust their kids to keep track of paper checks and hand them in to the appropriate school administrator, which can be a tall order.

You’ve decided to invest in athletic director software, but you know you can’t just buy any old solution and expect incredible results. As with anything else, you need to do your due diligence and research your options in order to pinpoint a vendor that meets your criteria and needs most effectively.

As you begin your search for the best athletic director software, here are seven questions you should ask to narrow down your options.

FinalForms is proud to offer the new version of the pre-participation physical evaluation (PPE) 2020-21 to our Ohio and Indiana customers.

Is your state athletic association updating PPE requirements? Contact us and we'll help you achieve 100% compliance.

In our smartphone-powered world, many schools are still relying on an abundance of paper forms to manage their operations. Paper forms may get the job done, but they create inefficiencies, aren’t convenient, and can get misplaced, lost, or stolen.

Online school forms are the better way forward. Not only do they meet parent, student, and staff expectations, but they also deliver a tremendous number of benefits.

Need some more convincing? Let’s take a look at seven reasons to move from paper to online school forms today.

Athletic directors know full well how tricky it can be to get the signatures needed from students, parents, physicians, and staff on high school athletic physical forms.

When you rely on paper forms only, additional challenges arise, such as illegible handwriting, misplaced files, and a time-exhaustive data-entry process to transfer the information over to your student information system.

Students can’t participate in sports activities until their physical forms are turned in. To improve the student-athlete experience and ensure that all students who want to play sports are eligible, districts need to do everything they can to optimize the form distribution and collection processes.

With that in mind, here are some tips to enhance those processes and, as a result, ensure a higher percentage of students are eligible for sports when the season begins:

If you’re like many athletic directors, you probably spend more time every day than you’d like managing endless paperwork, tracking down students, and parents to get signatures, and reconciling incomplete or incorrect data.

Investing in a modern student-athlete management system can address many of these frustrating daily struggles. In fact, with the right technology, you can also make it easier to keep parents  informed, while increasing the likelihood that athletes meet eligibility requirements and are healthy enough to play—not to mention reducing medical, legal, PR, and insurance risks for your school and district.

Here’s how a student-athlete management system does all those things:

What Is the National Athletic Directors Conference?

The NADC is America’s premier annual conference for interscholastic sports administrators. This year, more than 2,000 ADs are expected to attend the event on Dec. 13–17, 2019, at the Gaylord National Resort & Convention Center in National Harbor, Maryland.

What is your definition of registration? Is it tossing papers in a stack? Or, is it a process including collection, verification, and distribution? Historically, “registration” has been associated with completion of paperwork or online forms. But registration has evolved. Athletic Administrators must collect accurate information using a single system for parents, students, and staff; then ensure data rests in the right hands before a deadline or, worse, an emergency.

Do these changing demands require re-thinking registration?