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“You continue to make our lives easier and jobs more efficient."– Josh Hardin, Athletics Manager, Cincinnati Public School District

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  • Register on FinalForms - For Parents

    Where does a parent go to register on FinalForms?

    Every school district has a unique URL, or link, for Parents and Students to register and login.

     

    Where can I find the URL or link?

    First, check your athletic department or school website for a ‘Forms’ page. There should be a link that looks like one of these two examples:

    "http://yourschool.finalforms.com"

    -OR-

    "Click Here to Register on FinalForms"

    NOTE: If you can not find this link in the suggested location, contact your administration.

     

    What do I do once I’m there?

    Option 1 - NEW USERS

    1. Click New Account under the PARENT icon.
    2. Type your Name, Email, and Date of Birth  Click Register.
    3. Check your email and CONFIRM YOUR ACCOUNT by clicking the link in the email text
      NOTE: You will receive an email within 2 minutes prompting you to confirm and complete your registration. If you do not receive an email, check your spam folder. If you still do not see the FinalForms email, please email support@finalforms.com.
    4. Type your password as requested and Confirm Account.

    Congratulations, you have created your account!

    Option 2 - RETURNING USERS

    1.  Click Login under the PARENT icon.
    2. Enter your Email and Password.
      NOTE: If you forgot your password, click "forgot password?". You will receive an email with a link to create a new password within 2 minutes.
    3. Click Login.

    Congratulations, you are now logged in!

     

     

  • Performance Optimization: A Need for Speed

    An important distinction between FinalForms and other software is its speed.

    Snappy response times are critical for an application looking to be a heavy duty host to the everyday tasks of an administrator. Why do so many administrators download data from most web applications into an Excel file? The two biggest reasons are:

    1. They cannot manipulate the data in the way they would like with whatever data collection service they are using.
    2. The length of time it takes to do simple tasks like sort and filter a table on most web applications is prohibitive to heavy in-app use.

    The end game for FinalForms is to be a complete solution for athletic departments. We want ADs, Coaches, and Athletic Trainers to be able to access their data anytime, anywhere in the world, and on any device. However, even if we provide solutions for all of their daily needs, if FinalForms is not snappy with its response time, we will fail to be a successful alternative to desktop spreadsheet applications, which constantly require all data to be downloaded and stored.

    With this realization in mind, hundreds of hours went into optimizations at every level of the app, most notably into the development of our proprietary ZOOM library which optimizes HTTP requests between the client (web browser) and the server.

    Many developers implement common database and server optimization, as these are fairly easy, well known, and well documented. Some developers also execute request optimizations, keeping the size of their code down, making images and assets as small as possible, and arranging code in a browser friendly way. However, with ​ZOOM​, we took it a step further and targeted optimization of the client (the web browser) as well!

    Our library works by not only stripping asset requests (most browsers cache assets but still query to make sure they are unchanged) but also returning most requests WITHOUT a full browser page load, something that can save serious time and computing power on a less powerful (mobile) devices. The end result is page load times that are over twice as fast! With this technology in hand, on top of careful implementation of other modern web optimizations, we are confident our application's response time cannot be beat.

    Without ZOOM

     

    Request without asset caching or ZOOM enabled.


    With ZOOM 

    With ZOOM. 

     

    The most important number is 970ms vs 2200ms. You will also notice the solid part of the first bar is smaller with zoom. This represents the amount of time the browser spends interpreting and rendering the request, 15ms vs 120ms on a desktop computer. This effect will be even more noticeable on a mobile device.

    In conclusion, not only are we constantly releasing new features for athletic departments that no one else has, but the ones that others do, we do faster and better.

     

     

  • FinalForms Security FAQs



    Here is a list of 5 popular questions from school district tech directors:

    1. Because your platform stores and transmits personally-identifiable information on minors, can you provide in detail, the controls that are in place for network security and privacy?

    FinalForms web servers are hosted on Amazon Web Service (AWS) and the databases on Amazon Relational Database Service (RDS) allowing us to utilize many of their available security features.We chose AWS specifically because of its prolific scale, redundancy, and emphasis on data privacy & security.Remote password authentication is disabled on our servers.Access is only allowed by public/private key authentication and only available to FinalForms developers. Inbound connections are restricted to public services using amazon's built in firewalls. Database access is limited to only internal authorized hosts and connections require credentials.

    2. Is the software and data hosting outsourced or provided FinalForms?

    Physical servers hosted on Amazon Web Services (AWS) and database software on Amazon Relational Database Service (RDS). The software was written and is maintained by FinalForms.

    3. Is data encrypted in transmission and at rest?

    Web site connections require HTTPS encryption and remote server connections are fully encrypted. Disk encryption is not an option currently offered by Amazon because they do not expose the attached disks it uses for data storage. Sensitive pieces of information (such as passwords) are encrypted within the database itself.

    4.What network & physical security elements are in place?

    We host the entirety of our infrastructure on Amazon Web Services. Among its long list of physical security benefits available online are:

    Amazon has unmatched experience in designing, constructing, and operating large-scale data centers. AWS data centers are housed in nondescript facilities, and critical facilities have extensive setback and military grade perimeter control berms as well as other natural boundary protection. Physical access is strictly controlled both at the perimeter and at building ingress points by professional security staff utilizing video surveillance, state of the art intrusion detection systems, and other electronic means. Authorized staff must pass two-factor authentication no fewer than three times to access data center floors. All visitors and contractors are required to present identification and are signed in and continually escorted by authorized staff. Worldwide facilities have been audited and granted many certifications. AWS has a publicly available SOC 3 Report.

    We have several privacy policies of our own in place that ensure the highest level of security is taken when handling client information outside of our web application.

    Client information is never stored physically without consent from a client administrator.

    5. Do you have formal information security and data privacy programs in place?

    We have policies on how client data is to be handled securely and enforce these policies using software configurations wherever possible.

    - - - - -

    More information on AWS Compliance can be found here
    http://aws.amazon.com/compliance/

    - - - - -

    More information about our specific programs and FinalForms Security can be found here
    http://www.finalforms.com/finalforms-security-data-privacy-and-compliance


     

  • FinalForms OIAAA Press Release

    CLEVELAND, Nov. 13, 2014 /PRNewswire/ -- FinalForms, a revolutionary online forms system for athletic departments, announced today that it is now serving over 16,000 Ohio student-athletes at more than 30 schools statewide. By turning paper forms into online forms, FinalForms is streamlining communication between school administrators, coaches, athletic trainers, parents and students.

    "We are pleased that FinalForms is helping so many school districts better manage their student-athlete data," said FinalForms president and co-founder Clay Burnett. "As a high school cross country coach, I know firsthand the value of an easy-to-use system for coaches, parents and student-athletes."

    Burnett will demonstrate the program at the Ohio Interscholastic Athletic Administrators Association (OIAAA) Conference in Columbus on November 16-18. By managing form data online, FinalForms does everything from generating state data reports to emailing reminder notifications to archiving injury reports.

    FinalForms saves schools hundreds of hours each year by allowing them to easily track eligibility, retrieve emergency medical information and manage rosters for their student-athletes. The user-friendly software also helps parents by saving data from season-to-season, year-to-year, and sharing data within families. Parent Mary Donley says, "In less than 15 minutes, I completed all the paperwork for both boys for the entire year. The process used to take hours – handwritten, every child, every sport, every year!"

    Key benefits include:

    • One-click Ohio High School Athletic Association (OHSAA) Eligibility Certificates and Divisional Placement Reports.
    • Mobile access to emergency medical information, team rosters and injury reports.
    • Certification reminder notifications for coaches and physical exam reminders for students and parents.
    • Responsive technical support, training and updates for athletic departments.

    The program is also helping administrators fulfill requirements of the Competitive Balance Formula required by OHSAA. FinalForms provides a simple, intuitive means for schools to track and submit their data to meet the new standards.

    Created in 2012, FinalForms is an online application that streamlines communication and data between administrators, coaches, athletic trainers, parents and students.Company co-founders Clay Burnett and Macklin Chaffee are former All-Ohio high school athletes. FinalForms is currently serving over 16,000 student-athletes at more than 30 Ohio public and private high schools and middle schools. For more information, visit www.finalforms.com or follow on Twitter @finalforms.

    Contact:
    Clay Burnett
    Co-Founder and President
    440.225.9689

    clay@finalforms.com

    SOURCE FinalForms


    Read More...

     

  • Getting Started with FinalForms is Easy!

    • ​Step 1 - Sign the FinalForms agreement (provided by your sales representative)
    • Step 2 - Approve and process the Form Building Invoice (provided by your sales representative)
    • ​Step 3 - Provide all Forms in DOC or PDF format or send us a link to your current online forms
    • Step 4 - Please complete the linked Excel Spreadsheets:
      • Complete the ADMIN Spreadsheet (download)
      • Complete the SPORTS Spreadsheet (download)
      • Complete the COACHES Spreadsheet (download)

    Once you complete STEP 4, we'll get to work and build your FinalForms system!

    • Step 5 - Review and test your FinalForms setup
    • Step 6 - GO LIVE! Use our "FinalForms Parent Handout" to inform Parents about FinalForms (provided by your sales representative)

    Please contact your sales representative with any questions that you have throughout this process.

     

  • Support Audit: Really, How Easy is FinalForms for Parents?

    We analyze the support ticket submissions for a big district's first year. 

    On Monday, July 20th, our biggest multi-high-school district to date began collecting registrations. It is now Friday evening, July 25th, and here we present a quick review and categorization of all the support requests we have received from parents & students in the first week.

    • 1123 -- Total students registered
    • 1261 -- Total parent accounts
    • 24 -- # of support requests
    • 0 -- # of unresolved support requests

    24 requests for 2384 individual users means that 1.007% of users in this district thus far have submitted a ticket (our highest support request rate for any of our 20 installations to date is 1.465%). But what did these 24 tickets consist of?

    • 8 were having email issues. 5 of those were because they didn't wait long enough for their email to arrive and 3 were misspellings.
    • 2 didn't have email accounts for their students are needed an explanation as to why that is necessary.
    • 4 wanted to register their middle schoolers as well as high schoolers
    • 3 were parents miscommunicating between themselves and both registering, leading to duplicate students or general confusion.
    • 2 didn't have javascript enabled.
    • 3 had general questions about the process
    • 1 was trying to login without first registering
    • 1 experienced a bug (error screen) due to a brief developer error.

    Additionally, 4 of these users wrote grateful responses to our support with varying numbers of exclamation points.

    But are parents looking for support in other places?

    We asked. The IT department in this district reported no support requests related to FinalForms and all athletic departments reported a combined total of 2 questions. This shows that not only is this article reporting accurate numbers but also that FinalForms succeeds in ushering the few struggling users into a support request to the site rather than to another entity, truly leaving the athletic department free of hassle.

     

    Other Metrics of Success

    What else can we measure to understand the extent of the success of this district's installation?

    • 1130 -- Students
    • 951 -- Completed form sets
    • 710 -- Completed and student-signed form sets

    So 84% of registered students already have all required forms for athletic eligibility complete. What about the other 16%? Why do some parents not follow through to completion?

    • 79% of students with incomplete forms are also not signed up for a sport. This likely means the parent exited when they realized they didn't know what sports their student-athlete would be playing this year.
    • Another possibility is the parent could have run out of time (it takes parents an average of 6:23 to complete all 10 forms).
    • It's also possible the parent did not have their medical/insurance information on hand to complete some forms.

    Finally, of those completed formsets, 74% of students successfully logged in and signed off on the information their parents presented in their forms. The remaining 26% have likely not checked their email yet or clicked the link within the delivered FinalForms confirmation email.

     

    Conclusions

    It is hard to know how FinalForms performs in comparison to the old paper form system. Ultimately, it is not completely successful until 100% of student-athlete "paperwork" has been completed and signed. But to help ADs and Coaches get to that point, is a beautiful and responsive interface equipped with all the tools they need to easily assess the progress of their student body and prompt whatever actions are required.

    One thing is definitive though. A support rate of ~1% has surpassed our development team's wildest expectations when you consider the full cross-section of American citizens that high-school parents represent.

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